Information technology refers to the collection of tools that make it easier to use, create, manage and exchange information. One of the exciting ways in which the computer serve as a general service tool is in the field of information retrieval and operation, the search for facts which, together with the operations done on it, are stored in a central storage. Computer-based information retrieval operates through the use of software that can offer information services for an institution. An information service provides a way to electronically access, retrieve, and transmit that information. As for the moment, the barangay workers (Barangay Caramutan, La Paz, Tarlac) are using the manual process in most services the barangay is giving to its residents. For example, in keeping records and issuing the barangay clearance.
The main problem concerning the barangay is that they do not have a centralized and accurate system for storing records they have for these are very important to them. How they will have a file maintenance system and will lessen the problem of works they usually do in getting, keeping and updating the files. To solve these problems, we proposed a system which is called BARANGAY COMMUNITY RECORD, which will be the file maintenance system of the barangay to be used in keeping their records. The proposed system will also be a census-like system of each resident of the barangay for each and every resident will now have an identification number containing their personal records.
The proposed system will have an important result on both the residents of the barangay and barangay employees who manages the system as well as the barangay itself. The implementation of the system will change the methods and process that the barangay is being used for keeping their files. This will also ensure that all the records will be in tract and updated. The system will also create a census based environment to monitor the population of the locale. The barangay will also be guaranteed that the file will be protected and safe for it will require authorization before someone can access the system.
The study will also benefit its employees who manage the files and information of the barangay for it will bring easy access of the data they need. This will also eliminates tons of papers they usually keep and allow the system to store it in such a way that can be easily access. The study also benefits its residence for they will be accommodated easily for they will have an identification that can be used to access their accounts if there are some changes to be done in their part. It will also be easy for them to easy demand some information and services because of the information that barangay have about them. This will also assure the residents that their information is correctly secured and maintain through the use of the proposed system.
Purpose and description
For the user to have a system that can help them
1. To turn manual system into modern system to the said barangay 2. To bring ease in accessing the records needed for there will be an option for searching with the use of identification number issued by the barangay. 3. To ensure that the file will securely store in the system and make a backup of the files if accident occurs. 4. To issue certification:
* Barangay Clearance
* Barangay Business Permit
* Certificate of Indigency
* BARC (Barangay Agrarian Reform Committee ) Certification
Scope and limitation
The study only deals with the information the barangay. This includes all the essential information of all the residents of the barangay. This information includes personal information and character reference of the person. Assets and medical record of each resident is not included as well as the use of biometrics in getting the barangay clearance. The proposed system can generate reports as the barangay usually done. The information stored can be edited if there are changes to be done and saves the changes being done. It can also delete information that is no longer needed to keep.